4th edition 
privacy policy
Who is responsible for the processing of your personal data?
The responsible party is FUNDACIÓN FICOBA (hereinafter “FICOBA”) with Tax Identity Number G-20816765 and address at Irún, Avda. Iparralde, 43.
How have we obtained your personal data?
We have obtained your personal data (i) through sources accessible to the public and (ii) through the previous relations that you have had with FICOBA, or as a result of the relations that you currently have with our entity, either because you are a worker, exhibitor, attendee at fairs, cultural events, conferences or other types of events, supplier of goods or services, or because you have requested that we send you information regarding our activities.
FORMS
Such data may be or have been obtained through physical forms or through the forms on the FICOBA website.
SOCIAL NETWORKS
The use of social networks is becoming more and more frequent and FICOBA is present in most of them, this being another way of contacting you.
The information we collect through social networks sometimes includes personal information that is available on-line and to the public. We always make sure that all information we use is attributed to its source correctly or is made anonymous.
These social networks will probably have their own privacy policies, which will explain how they use and share your personal information. We recommend that you carefully review the privacy policies before using these social networks to ensure that you are comfortable with the way your personal information is collected and shared.
WEBSITE
We collect and store limited personal information and anonymous global statistics from all users who visit our website, either because you actively provide such information to us or because you are simply browsing our websites. The information we collect includes the Internet Protocol (IP) address of the device you use, the browser software you use, your operating system, the date and time of access, the Internet address of the website from which you accessed our websites and also information about how you use our website.
We use this information to find out the loading time of our website, how it is used, the number of visits and the type of information that most attracts visitors. It also helps to determine whether the website is working properly, and if we detect faults or errors in its operation, to solve them and improve the performance of our website, in order to offer a better service to all users. This information is collected through cookies.
For further information, please refer to the cookie policy that can be found on the FICOBA website.
What personal data do we process?
The data we will process for the legitimate purposes explained below are as follows:
Information necessary to maintain the relationship with you:
- Name
- Surname
- National ID number
- Age
- Gender
- Language of preference
- E-mail address
- Telephone no.
- Postal address
- Sector of business and/or professional activity to which you belong and/or are interested.
We may also have the following information if you have voluntarily provided it to us in the course of our previous dealings with you:
- Studies
- Civil status
- Profession
- Occupation
- …
We also inform you that we will process any additional data that you voluntarily provide us with during future relationships and interactions with FICOBA, including those you provide through a social network or other application.
What personal data do we process?
In order to comply with our social objective, which is the organisation and management of all types of fairs, exhibitions, conferences, cultural events and other types of events at the FICOBA exhibition centre in Irun and specifically:
- To send information concerning FICOBA’s activities via SMS, telephone, post, email, even when our relationship has ended, unless the interested party states otherwise.
- To invite you to events that take place in the fairgrounds managed by FICOBA.
- To carry out satisfaction surveys.
In addition, we also process your data for the purpose of sending, including by electronic means, promotional communications regarding activities and initiatives of a similar nature to those that you have previously participated in.
The interested party may object to receiving this type of marketing communication, now or at any other time, by sending an e-mail to ficoba@ficoba.org or by sending a request to our postal address, all with the reference DATA PROTECTION.
For what reason can we handle your personal data?
The treatment of your personal data related to the maintenance of your relationship with FICOBA as an exhibitor, assistant or service provider is legitimate as it is necessary in order to comply with the contractual obligations arising from these relationships.
The treatment of your personal data for the purpose of sending you promotional information on FICOBA’s activities or initiatives similar to those in which you have participated, responds to a legitimate interest of our entity and is authorised by current legislation.
The data requested in the forms are, in general, obligatory (unless otherwise specified in the required field) in order to comply with the purposes established in the previous section and which correspond to our corporate purpose. Therefore, if the requested data are not provided or are not provided correctly, these purposes cannot be fulfilled.
When and for what purpose may we disclose your data to third parties?
Your data may be transferred to the following recipients for the reasons explained below:
- Public Administrations: to comply with the legal obligations to which FICOBA is subject due to its activity.
- Those transfers to third parties that are necessary to comply with the obligations arising from the activities in which you voluntarily participate.
- Suppliers who need access to your data for the provision of services that FICOBA has contracted from these suppliers, and with whom FICOBA has signed the necessary confidentiality and personal data processing agreements required by law to protect your privacy.
If in the future FICOBA makes other transfers of personal data, we will inform you in due course.
Do we perform international data transfers?
FICOBA has contracted the services of technology suppliers located in countries with standards equivalent to those of Europe. These suppliers have signed the required confidentiality and data processing agreements with FICOBA, applying the necessary guarantees and safeguards to preserve your privacy.
How long will we keep your data?
Your personal data will be kept as long as your relationship with FICOBA is maintained and, after the end of that relationship for any reason, for the applicable legal limitation periods. In this case, they will be treated solely for the purpose of proving compliance with our legal or contractual obligations. After the expiry of these limitation periods, your data will be deleted or, alternatively, made anonymous.
What are your rights?
You can exercise your rights of access, rectification, withdrawal and portability, limitation and/or opposition to the processing of your data, through the postal and electronic addresses indicated in previous sections.
These rights are as follows:
RIGHT OF ACCESS
You have the right to obtain confirmation as to whether or not we at FICOBA are processing personal data concerning you, as well as access to the personal data that FICOBA holds about you.
RIGHT OF RECTIFICATION
You have the right to request that FICOBA rectify personal data when they are inaccurate or complete when they are incomplete.
RIGHT OF DELETION
You can request that your personal data be deleted when, among other reasons, the data is no longer necessary for the purposes for which it was collected.
RIGHT OF LIMITATION
You have the right to request a limitation on the processing of your data, in which case we will only retain your data for the purpose of exercising or defending any claims.
RIGHT OF PORTABILITY
You have the right to receive personal data in a structured, commonly used and machine-readable format and to pass them on to another data controller when the processing is based on consent or a contract and is carried out by automated means.
RIGHT OF OBJECTION
You may object to your personal data being handled based on the public or legitimate interest pursued by FICOBA. In such case, FICOBA shall cease processing the data, except for compelling legitimate reasons or the exercise or defence of possible claims.
Also, if you believe that the processing of your personal data violates the law or your privacy rights, you may file a complaint:
- To our organisation, through the postal and electronic addresses indicated.
- Before the Spanish Data Protection Agency, through its electronic headquarters, or through its postal address.
